Volunteer Guidelines

WELCOME TO THE VOLUNTEER GUIDELINES FOR PICTURE DAY!

We're thrilled to have your help in making Picture Day a smashing success. This guide will give you clear instructions to ensure everything runs smoothly and everyone has a fantastic time.

📽️ Preparation

• Watch the Volunteer Video to understand how you can assist.
• Clear the space. Remove furniture and items from the designated areas.

🗂️ Organization

• Keep things organized. Create a designated holding area for students to wait.
• Maintain distance. Ensure students stay at least 10 feet away from the sets.
• Peace Please. Keep a (relatively) quiet environment around the sets.

⏰ Timeliness and Schedule

• Be punctual. Assign a volunteer or staff member to get classes to the set on time, following the approved schedule.

🔖 Student Identification

• Assist with Identification. Assign a volunteer or staff member to assist with identifying students using our tablet system before they go to the cameras. 

🚶🚶🏾🚶🏻 Student Flow

• Help maintain a smooth flow. Line up students and send a new student to the photographer after the previous student has been photographed. Students take an average of 1.5 minutes to get their photos taken. 
• Minimize wanderers. It is the school’s responsibility to ensure that all students are directed to the portrait and group sets and photographed.

🕶️ Student Preparation

• Assist with student adjustments. Assign a volunteer or staff member to help with wardrobe and appearance adjustments before students come to the set. 
• Last looks. Check wardrobe, faces, and hair. We provide wipes and throw-away combs for this purpose.